Bylaws

ARTICLE I:  NAME AND PURPOSE

Section 1 This organization shall be known as the HOME ASSOCIATION OF NORTH CENTRAL SAN MATEO (HANCSM).

Section 2 North Central San Mateo (North Central) shall refer to the area bounded by East 4th Avenue, the northern border of San Mateo, San Mateo Drive, and Highway 101.

Section 3 The mission of HANCSM is to build an informed, engaged and connected community in North Central. We work together to advocate on behalf of our North Central neighbors to create a safe, healthy and vibrant community.

ARTICLE II:  MEMBERSHIP

Section 1   HANCSM membership shall be open to voting-age residents, property owners and business proprietors in North Central. Members may vote on elections and serve on committees.

Section 2   Members shall pay annual membership dues. One cannot be considered a  member unless one has paid dues for the current year.

A two-thirds majority of members present at a general meeting shall be required to ratify any changes in membership dues. Members shall be notified 14 days in advance of any general meeting which proposes changes to membership dues and substantial changes to the bylaws.

ARTICLE III:  BOARD OF DIRECTORS

Section 1 The Board of Directors (Board) will comprise no fewer than 7 and no more than 15 HANCSM members free from conflicts of interest. Board members shall be expected to attend Board meetings, serve on committees, and act in good faith to support HANCSM activities that further the organization’s mission.

Board meetings shall be held monthly and are open to members. A majority of Board members shall be necessary to conduct business and decide a motion.

Section 2 Officers will be President, Vice President, Secretary and Treasurer. Serving a term of one year, officers shall be elected by the Board at the first Board meeting every year.

Officer positions are open to Board members that have served a minimum of three months and have attended at least three HANCSM meetings. A majority vote by the Board may appoint a replacement Officer to fill a vacant position.

Duties of the Officers:

  • PRESIDENT shall preside at all meetings and act as official spokesperson for HANCSM. The President may appoint Board members as committee chairs and committee members.
  • VICE-PRESIDENT shall preside at meetings when the President cannot attend.  The Vice President chairs a Nominating Committee that nominates members for Board elections.
  • TREASURER shall keep all financial receipts and a permanent record of all financial business of the association. An up-to-date financial report shall be submitted at each general and Board meeting. The Treasurer shall be responsible for collection and processing of membership dues.
  • SECRETARY shall keep an accurate record in permanent form of all HANCSM Board and general meetings. Duties shall also include preparation and distribution of agendas, minutes, and voting materials.

Section 3 The nomination and election of Board members will be conducted at the Fall general meeting. Nominations from the floor by members shall be permitted. Members may vote for as many nominees as there are available Board seats; nominees with the most votes will be elected.

Each Board member is elected to a two-year term. Board members may serve up to three consecutive terms, after which they must cycle off the Board for at least one year.

After three consecutive unexcused absences from Board meetings, a Board member shall forfeit his or her seat. If a Board member is unable to complete a term, the vacant position may be filled by an appointment by the Board via a majority vote.

ARTICLE IV:  GENERAL MEETINGS

Section 1 General meetings shall generally be held quarterly on a Thursday.  Additional general meetings may be scheduled by the Board as needed.

Business may be conducted by members present at any officially called meeting. A majority vote by members present shall be necessary to decide a motion.  Non-members may attend meetings, participate in HANCSM activities and serve on committees, but they may not vote.

Section 2 A two-thirds majority vote of Board Members shall be required to amend the bylaws. A majority vote by members present at a general meeting will be required to approve substantial changes to the bylaws.

Section 3 All HANCSM meetings shall be open to the public, and advanced notice for general meetings will be provided. General meeting minutes will be made available to the public upon request.

Section 4 All meetings shall be conducted in accordance with Robert’s Rule of Order, Revised Edition, insofar as they do not contradict these bylaws.

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Adopted 1/1997, Revised 7/1999
*5/25/2017 Board approved revised version, pending approval by member vote on 7/27/17 Summer General Meeting. Reference: 2017.7.13 HANCSM Bylaws (edits)